Logistics Coordinator

VN4208

UTEC Survey Group

UTEC, Acteon’s Geo-services business line, harnesses data to optimise designs, save time and maximise your project’s economic value by providing a holistic understanding of the marine environment. Our insights underpin customers’ decision-making from design to asset life extension, ensuring every decision delivers.

The Logistics Coordinator is responsible for overseeing all aspects of the Logistics chain, ensuring the flow of materials and equipment from suppliers to internal and external customers and subsequent return, utilising Logistical knowledge to navigate and orchestrate transport and customs procedures in a compliant manner.

Duties and Responsibilities:

Plan and track the shipment of equipment ensuring all shipments are process in accordance with the companies Export Compliance Manual

QC of despatch notes for equipment and import/export commercial Invoices

Liaise with Freight Forwarders to ensure efficient shipping of Subsea equipment

Obtain export and import entries to complete logistical files required to satisfy audit requirements

Provide logistical and compliance knowledge to operation teams and identify means of shipping equipment

Liaise with workshop and operations colleagues to ensure the efficient and accurate control of imports and exports, confirming full compliance with company and legislative requirements.

Check and validate all freight and packing invoices for import/export items.

Liaise with client agents and Acteon approved agents to ensure most efficient routings for initial export and return shipments

Liaise with in country contacts to stablish best protocol from a cost and compliance perspective

Regularly review equipment tracking system for errors and improve accuracy provided by the system

Ensuring tracking system is updated at time of dispatch

QC of goods returning manifests to ensure temporary exports are closed you correcting with minimum errors and return imports are correct minimising amendments

Ensure import and export documents are checked and filed in line with government requirements

Adhere to company policies procedures and business ethics codes including but not limited to, anti-bribery and foreign corrupt practices and ensures that they are communicated and implements.

Assist with Audit preparation and monthly reporting

Assist with Licence applications and reviews

Assist with Trade Compliance matters where necessary

Perform other duties as reasonably assigned by Logistics lead

Requirements:

Minimum of 3 years’ experience shipping, freight forwarding or similar

Minimum of 6 standard grades or equivalent including English and Maths

Familiar with US, EU and UK Export licence controls

Knowledge of Trade Compliance basics

Knowledge of Import regimes IE IPR/RGR/ Duty Paid

Familiar with Dangerous Goods Handling

Comprehensive understanding or shipping practices and handling methods

Proven Imports and Export track record with international logistics

Experience within a busy environment with fluctuating activity levels

Able to prioritise work in a fast paced changing work environment

ERP System Experience beneficial

Aberdeen

Scotland