Facilities Co-Ordinator

Hours: 40 hours per week
Reporting to: Director / Responsible Person

Join Our Team

At Cloud Student Homes, we're committed to providing more than just a room. We pride ourselves on delivering safe, secure and welcoming student accommodation while providing exceptional service to our residents, landlords and property owners.

We are looking for an organised, proactive and detail-oriented Facilities Co-Ordinator to join our team. This is an exciting opportunity for someone looking to develop their career within facilities management and play a key role in supporting the safe and compliant operation of our Purpose-Built Student Accommodation (PBSA) portfolio.

The Role

As Facilities Co-Ordinator, you will work closely with the Director and Responsible Person to coordinate contractor activity, oversee planned preventative maintenance (PPM) programmes, manage reactive and remedial works, and ensure all compliance documentation and facilities systems are maintained to the highest standard.

This is a varied role that requires excellent organisation, strong communication skills and the ability to manage multiple priorities across a national property portfolio.

Key Responsibilities

• Coordinate contractor activity across the portfolio, ensuring works are completed safely, on time and within budget.
• Monitor and maintain planned preventative maintenance (PPM) schedules across all properties.
• Organise and track reactive and remedial maintenance works through to completion.
• Manage contractor onboarding, including competency checks, insurance documentation and compliance requirements.
• Maintain an approved contractor register and ensure records remain accurate and up to date.
• Issue and manage purchase orders and contractor work instructions.
• Collate and maintain risk assessments, method statements, insurance certificates and compliance documentation.
• Monitor statutory inspections, servicing and compliance programmes, ensuring all records are maintained.
• Produce reports on maintenance performance, outstanding works and contractor performance.
• Maintain facilities management systems and ensure accurate record keeping.
• Build strong working relationships with site teams, contractors and external stakeholders.
• Support continuous improvement of facilities services and operational processes across the portfolio.

What We're Looking For

We're looking for someone who has:

• Excellent organisational and administrative skills.
• Strong attention to detail and the ability to manage multiple priorities.
• Excellent communication and relationship-building skills.
• Experience coordinating contractors or maintenance activities (desirable).
• An understanding of facilities management, property maintenance or compliance processes (desirable).
• Good IT skills with experience using Microsoft Office and job management or facilities management systems.
• The ability to work independently while collaborating effectively with colleagues across the business.
• A proactive, customer-focused approach with a commitment to delivering high standards.

Why Join Cloud Student Homes?

At Cloud Student Homes, our people are at the heart of everything we do. We offer opportunities to develop your career within a growing national business, where collaboration, professionalism and continuous improvement are valued.

If you're looking for your next challenge and want to make a real impact in delivering safe, compliant and high-quality student accommodation, we'd love to hear from you.

What you will get in return

working week Mon- Fri

• Holiday entitlement 20 days annual leave rising to 22 days after 2 years service and 25 days after 5 years service, plus bank holidays PRO RATA FOR PART TIME *
• Birthday Leave - extra day off for your Birthday
• Talent pipeline
• Employer contributory pension scheme

• The company does operates an annual leave blackout period from 10th Aug - end of Sept, every year to cover the new academic intake of students into the property.