Administrative & Leadership Support

• Organize, schedule, and coordinate meetings for the Senior Leadership Team and key stakeholders, including logistics, agendas, and materials.
• Attend key meetings, document accurate minutes, capture decisions, and track action items.
• Follow up on next steps and assigned actions with stakeholders to ensure timely execution.
• Act as a point of coordination between senior leaders and internal teams, supporting smooth communication and alignment.
• Provide ad hoc administrative support to senior leaders, including preparing presentations, reports, and briefing materials as needed.

Coordination & Execution

• Support planning and coordination of internal initiatives, leadership communications, team activities, and cross-functional projects.
• Track projects, deliverables, timelines, and dependencies across different workstreams.
• Collect, consolidate, and distribute weekly deliverable updates to stakeholders.
• Maintain organized records, documentation, and shared files related to leadership meetings and projects.

Marketing & Communications Support

• Assist in coordinating marketing and internal communication activities, including timelines, approvals, and distribution.
• Support the development and rollout of simple communication materials (e.g., internal announcements, presentations, email communications).
• Liaise with marketing, communications, or external vendors as required to ensure consistency and execution.

• Bachelor´s Degree
• English level B2
• 3+ years of experience in administrative or coordination roles within large, fast-paced organizations.
• Experience supporting or interacting with senior leadership (e.g., CMO) is a plus.
• Ability to work effectively across high-performing teams in dynamic environments.Proficiency in Microsoft Office Suite (especially Outlook) and SharePoint.
• Proactive, structured approach with a strong focus on execution and delivery.Solid experience in administrative and executive support, including working with senior stakeholders and Heads of Departments.
• Proven ability to coordinate meetings, calendars, and cross-functional follow-ups.Strong organizational, tracking, and follow-up skills, with experience managing processes and multiple priorities.
• Exposure to AI tools/technologies is a plus.